ACT Consulting Stamford, CT
- Posted: over a month ago
ACT Consulting has an immediate need for a Administrative Assistant - Senior @ Stamford, CT with our direct client.
Please take a moment to review the job description. If this is something you are interested in, please send a copy of your resume to firstname.lastname@example.org or contact us at 203-864-9047 for additional details.
Administrative Assistant - Senior
Rate:$25/hr on w2
Digital Markets is a business unit within . Our mission is to help small businesses make the right technology decisions and find the tools they need to grow, optimize, and become more effective at what they do. The business is comprised of three leading brands—Capterra, Software Advice, and GetApp. For candidates interested in taking their next career step in the technology space, Digital Markets offers the fast pace and excitement of working for a startup, the stability and resources of a large, established organization, and the opportunity to be on the front lines of innovation in an industry that is always growing and transforming.
The Executive Assistant will provide support to the MVP of Content and leadership team and should have prior experience supporting executive leadership. In this role, our ideal candidate will have an energetic approach to organization ensuring Digital Markets continues to be a great place to work. This person must be an excellent communicator with the ability to partner with a wide variety of personalities at all levels. The ideal candidate will possess a growth mindset and be adept at working in a demanding and fast moving environment.
People might describe you as:
A natural giver - You like helping others and making their jobs a little easier. You’re eager to pitch in and bring a “jack (or jill) of all trades” openness to the table.
Innately intuitive and proactive - You always think ahead and plan for things others often overlook. You have a can-do attitude that spots issues and creates solutions.
An overachiever - You excel at whatever you put your hand to and have a passion for making sure everything is perfect. Good enough just doesn’t cut it for you.
What You Will Do:
Extensive calendar management experience including: prioritizing and scheduling meeting requests and conference calls, planning out annual events and meetings, and updating daily schedules as needed to accommodate last minute changes
Create and manage detailed domestic and international travel itineraries. Plan team meetings and events including travel for team members
Ability to take thorough and accurate meeting minutes and translate to a consumable format for distribution
Work with our Content Analytics team to prepare monthly reports for leadership
Act as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests, tool password management, etc.
Help manage comp run rates and org charts for group
Process, oversee and track vendor management, procurement and purchase orders within prescribed timeframes
Process, review and track T&E submissions within prescribed timeframes
Provide screening, fielding and prioritizing of inbound communications via email, telephone and mail to resolve critical issues in a timely manner
Be an ambassador for ’s culture: Greet new-hires and be the go-to admin for tools and processes
What You Will Need:
Bachelor's degree and/or equivalent experience
5+ years’ of experience as an executive assistant supporting a senior level executive
Proficient in Google Drive and Docs, Microsoft Word, Outlook, PowerPoint and Excel
Highly adept at written and verbal communication, as well as excellent organizational, interpersonal and team skills
Proven ability to act with a high sense of urgency and attention to detail
Demonstrated ability to be forward thinking / proactive. Does not wait for explicit direction, rather is able to anticipate appropriate next steps
Ability to make decisions, be resourceful and work independently
Must have a clear understanding of confidentiality and discretion in business relationships and exercise sound business judgment
Must be confident and comfortable dealing with multiple personality types
Adept at data analysis, research, problem-solving and project management
Must be highly organized with exceptional time management skills
Proficiency with Oracle database preferred
What We Offer:
Limitless growth and learning opportunities.
A collaborative and positive culture — Your team will be as smart and driven as you
Outstanding compensation — Plus competitive benefits and generous time off
A chance to make an impact — Your work will contribute directly to our strategy
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