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Administrative Assistant

ABC Employment Agency Springfield Gardens, NY
  • Expired: 22 days ago. Applications are no longer accepted.

Job Purpose

The Administrative Assistant will provide administrative support to the executive team. The Administrative Assistant facilitates the efficient operation of the C-suite by performing a variety of clerical and administrative tasks.

Duties and Responsibilities

· Provides high-level administrative support and assistance to the C-suite and/or other assigned leadership staff.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

· Coordinates and schedules travel, meetings, agendas, and appointments for C-suite and/or other assigned leadership staff. Attends meetings on behalf of executives, taking notes, recording minutes, distributing minutes or other records for meetings.

· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Maintains office supplies and coordinates maintenance of office equipment.

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Maintains a system for recording expenses and the use of petty cash.

· Performs additional duties as assigned by executives.

· Performs other related duties as assigned.

Qualifications

· Associate’s degree is required; Bachelor’s degree preferred

· Three to five years of experience in an administrative role.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Ability to type minimum 50 words per minute.

· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

Working Conditions

· Flexibility with shift/schedule

· Office environment with extended periods of sitting

· Must be able to lift up to 15 pounds at a time

Physical Requirements

· Ability to sit, talk and hear

· Read and analyze data on a computer monitor for an extended period

· Sit and type/data entry for an extended period

· Occasionally require lifting of up to 25 pounds

ABC Employment Agency

Why Work Here?

Please check out our website abcemploymentagencyoflongisland.com Send resumes as a word doc to :abcemployment@optonline.net Or Fax: 516 781 6191 Or call 516 785 3244

Address

Springfield Gardens, NY
USA