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Administrative Assistant

A Childs Voice Inc Albuquerque, NM
  • Expired: 29 days ago. Applications are no longer accepted.

Job Summary

  • Performs varied secretarial and administrative duties for administrative department.

General Accountability

  • Ensures confidentiality and controls access to sensitive information, such as staff personnel files and client files.
  • Ability to listen to sensitive mental health information regarding potential clients.
  • Provides referral resources to other mental health community agencies, if appropriate.
  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Serves as an internal resource to administrators or staff on departmental and company procedures.
  • Performs administrative duties associated with scheduling, coordinating meetings and planning events.
  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
  • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
  • Reviews and signs materials, as authorized.
  • Edits documents produced by others.
  • Oversees office operations within job related duties
  • Schedules, assigns and prioritizes workload by setting appropriate deadlines.
  • Greets visitors and obtains name and other pertinent information, notifying appropriate individuals of visitor's arrival.
  • Answers and routes calls, as necessary, to appropriate individuals.
  • Accurately takes and delivers messages.
  • Maintains log of all calls requiring further action.
  • Accepts and signs for packages, and notifies addressee of package arrival.
  • Performs a variety of routine clerical tasks.
  • Maintains clean and orderly reception area.
  • Retrieves, sorts, and delivers mail.
  • Uses various computer applications, such as database management and word processing.
  • Creates, maintains, and enters data into appropriate databases.
  • Schedules appointments using spreadsheets or software.
  • *The company reserves the right to add or change duties at any time.

Job Qualifications

  • Education: Associate's degree or 3-5 years of experience working in a medical office setting
  • Experience: 1-2 years of job-related experience preferred

Skills

  • Excellent written and verbal communication
  • Service orientation
  • Administration
  • Clerical
  • Knowledge of HIPAA and confidentiality
  • Active listening
  • Critical thinking
  • Organization
  • Time management
  • Coordination

    A Childs Voice Inc

    Why Work Here?

    Generous benefits including medical, dental, and vision as well as CEU reimbursement. Come join the fastest GROWING agency in New Mexico.

    A Child’s Voice is a mental health agency designed to meet the mental health needs of children, families, individuals, and couples. We provide services that will increase attachment and bonding between parent and child, heal trauma, address a variety of mental health and relational concerns, and promote the healthy emotional and social development of our clients. Our goals are to improve relationships and functioning in order to create better outcomes in the future.

    Address

    Albuquerque, NM 87110
    Albuquerque, NM
    USA

    Website