Responsible for highly accurate data entry into various computer applications in moderately difficult and varied general clerical or secretarial work.
Extensive computer data input into various databases (i.e. public service requests, timekeeping systems, etc.). Generates computer reports routinely and upon request. Operates office machines such as keyboard, typewriter, calculator, copy machine, fax machine and word processor. Answers the telephone. Prepares and submits reports and assist with typing and filing as requested. Performs work related to this job description as required. Acts as primary secretary in a small department or division within a major department. May take and transcribe dictation and other types of correspondence and other material on general or technical matters. Independently composes correspondence for supervisor's signature following well established procedures.
Keeps a variety of clerical and bookkeeping records. Prepares periodic reports from records according to established format. Reconciles accounts. Takes and transcribes minutes of official meetings. Keeps records properly filed, indexed and up to date. Prepares special reports and summaries, usually from office records at the request of the supervisor. Maintains petty cash fund and records on department collections. Prepares departmental payroll reports.
Maintains inventory of supplies. Performs work related to this job description as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of office practices and procedures. Knowledge of business English and business mathematics. Knowledge of accounting principles and skill in applying these principles to maintenance of program revenues and expenditures. Ability to type and use a calculator by touch. Ability to operate standard office machines. Ability to understand and carry out oral and written instructions, to compose and type business letters; and to make routine decisions. Knowledge of business English, spelling and commercial arithmetic. Knowledge of modern office appliances, practices and procedures. Ability to make arithmetical computations and tabulations rapidly and accurately. Ability to maintain relatively complex clerical records and to prepare accurate reports from such records. Ability to understand and follow quickly and accurately brief oral and written instructions on moderately complex matters. Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor. Ability to establish and maintain effective working relationships with superiors, other employees and the general public.
Graduation from high school or possession of an acceptable equivalency diploma. A minimum of two (2) years’ experience involving progressively more responsible data entry input, including or supplemented by courses in computer and word processing training. . Computer experience in various software packages such as MS Word Excel and Power Point. A comparable amount of training or experience may be substituted for the minimum qualifications.
This position will pay $30k - $40k year
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