4insite is searching for an Administrative Assistant who is motivated and committed to providing outstanding customer service each and every day while ensuring a positive experience for each caller and visitor. The ideal candidate will be self-motivated and have excellent typing skills.
- Support site management with employee programs and services
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
- Organizes and maintains file system, and files correspondence and other records.
- Answers and screens manager's telephone calls, and arranges conference calls.
- Coordinates manager's schedule and makes appointments.
- Greets scheduled visitors and conducts to appropriate area or person.
- Arranges and coordinates travel schedules and reservations.
- Conducts research, and compiles and types statistical reports.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes.
- Orders and maintains supplies, and arranges for equipment maintenance.
- Experience as an administrative professional
- Bilingual (English/Spanish) is preferred
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
- Exceptional customer service skills and phone etiquette
- Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required
Available Shift: Full Time, Monday - Friday