Budget Analyst II

 Duration: Contract

Shift time: Monday – Friday, 8:00 AM – 5:00 PM.

Job Description:

• Maintains monthly and annual inventory, including furniture; records storage; personal protection equipment supplies; and, departmental supplies
• Obtains quotes and places orders for furniture, supplies, paper, and other items as needed
• Monitors and accurately maintains grant equipment inventory perpetually.
• Reviews assigned counsel monthly, quarterly, and annual yearend reporting
• Conducts audits of fiscal activity, including assigned counsel, probation, and court expenditures
• Prepares the Small and Emerging Business Enterprises report
• Prepares monthly reports, as well as statistical and trend analyses
• Prepares monthly and quarterly surplus analysis
• Assists with out of county travel requests and employee reimbursements
• Provides coverage when finance staff is absent
• Prepares each Judge's quarterly expenditure report
• Provides quality assurance for reports, grants, and budget review
•  Assist with the development and creation of fiscal policies and procedures
• Complete and submit account closures, check voids, and check reissues using the County's financial software

Process and reconcile accounts payable and receivable expenditures:

• Prepares and reviews requests for purchases
• Retrieves invoices, determines accuracy and appropriate funding source
• Updates general ledgers, invoice logs and Judges' expense accounts
• Communicates with vendor representatives
• Opens purchase orders for the departments
• Distributes legal publications to Court staff
• Responds to financial related inquiries made by Court staff
• Trains staff on all fiscal forms, processes and procedures
• Assists the Director of Finance and Purchasing in developing the Court budgets and non-general fund grants
•  Serves as member of the Court's Finance Department Team
•  Performs other related duties as required

Minimum Qualifications:

• Bachelor's degree in accounting, business administration or related field or equivalent experience (applicant may substitute 2 years of related experience for each year of required education)
• Three years' experience in financial accounting
•  Proficiency in Microsoft Office applications

Preferred Qualifications:

• Five years' experience in financial accounting