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Administrator / Office Manager

1A Auto Westford, MA

  • Salary $40,000 to $55,000 Annually
  • Benefits Offered Vision, Medical, Life Insurance, 401k, Dental
  • Employment Type Full-Time

Administrative / Office Manager

Overview
We are looking for an Administrative / Office Manager with at least 5 years of office management experience. Applicants must have a strong work ethic. The candidate should be well versed with various online software systems with mid-expert level skills of MS Word, Excel and PowerPoint. The Administrative / Office Manager must be highly organized, detail-oriented and have strong written and oral communication. Must have the ability to work in a fast-paced environment, demonstrate strong interpersonal skills, as well as the ability to multi-task.

Essential Duties and Responsibilities

  • Cultivate and champion the office experience for employees and visitors. Help create a professional and welcoming environment.
  • Serve as point of contact for employees and visitors on all things office related.
  • Greet visitors, answer phones, and respond to the visitor kiosk.
  • Conduct daily inspections of facility to ensure order and cleanliness. Ensure that conference rooms and are always tidy ready for the next highly productive meeting.
  • Conference room management: Provide assistance with scheduling meetings and help with technology when needed.
  • Address and remedy offices facilities issues in a timely manner with facilities manager.
  • Inventory, order and maintain a consistent level of office supplies and equipment while adhering to budget for office-related expenses
  • Maintain and manage space planning and reorganizing.
  • Coordinate and execute all internal office moves.
  • Explore/implement new methods and procedures to reduce operational expense.
  • Maintain positive vendor relationships for company merchandise, office supplies, and other applicable partners.
  • Manage mail and UPS services, incoming and outgoing. Retrieve and distribute mail and facilitate receiving of packages.
  • Office operations and logistics.
  • Provide administrative onboarding support to HR.
  • Partner with HR Director with event planning. Organizing and facilitating company events and quarterly company-wide meetings, setup and breakdown of company lunches, meetings, training sessions, etc.
  • Ensure break areas are stocked on a daily basis and order supplies appropriately.
  • Maintain office supply inventory by checking stock to determine sufficient inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Act as travel coordinator by scheduling air travel, rental cars, shuttle service and hotels
  • Assist with occasional business-related errands.
  • Receiving and processing invoices, expense forms and requests for payment.
  • Assisting HR in various projects
  • Managing the corporate merchandise program
  • Obtain PO #'s and reconciling invoices with AP
  • Re-Stock Copier, Assist with Fax, Scan, Copy machine
  • Other duties as assigned.

Qualifications

  • Self-motivated with strong work ethic
  • Must have strong customer service skills, be flexible, and reliable.
  • Able to maintain a positive attitude and humor under pressure.
  • Detail work is a major focus of the job, and those details need to be handled quickly, correctly, and efficiently
  • Excellent organizational skills
  • Willingness to do what is required to support all areas of the organization.
  • Outstanding written and oral communication skills.
  • Enthusiastic, hard-working, and proactive. Work well independently and in a team environment and with all levels of staff.
  • Ability and wiliness to learn additional programs.
  • Flexible; Able to work in a fast-paced environment with changing priorities

Education
AA or BA/BS preferred or 5+ years equivalent, progressive work experience in office administration.

Please note: This job description is not all inclusive, but rather is intended to capture the majority of the job functions.

1A Auto

About 1A Auto 1A Auto is a high growth global e-commerce company and we pride ourselves on employing the best talent. Each team member brings a unique skill set to the table and collectively have a track record of accomplishing the most challenging of goals. We are an online aftermarket auto parts retailer headquartered northwest of Boston. We are a leader in our market and are positioned for further growth. We offer a great “can-do” culture, a casual work environment, and the opportunity to apply your skills in a rewarding situation.

Address

Westford, MA
01886 USA
Posted 21 days ago