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Invoicing Associate Jobs in Virginia (NOW HIRING)

360° Painting

Office/media/Calling Associate

Ashburn, VA

$17.50 - $23.25/hr

Administrative Support (Part-Time or Full-Time, Flexible) We're looking for a motivated, detail-oriented Administrative Support professional to manage invoicing, scheduling, payroll, and customer ...

L3HHCM20

Sr Associate, Program Finance

Lynchburg, VA · On-site

Senior Associate, Program Finance Job Code: 36939 Job Location: Lynchburg, VA or Orlando, FL Job ... Prepare accounting requests for contract setups, renewals, revenue, and invoicing events. * Month ...

360 Painting

Office/media/Calling Associate

Round Hill, VA · On-site

$18 - $24.25/hr

Manage invoicing, billing, payroll, and record-keeping tasks accurately * Follow up with clients regarding inquiries, scheduling, and payments * Assist with customer relationship management ...

360° Painting

Office/media/Calling Associate

Round Hill, VA · On-site

$18 - $24.25/hr

Manage invoicing, billing, payroll, and record-keeping tasks accurately * Follow up with clients regarding inquiries, scheduling, and payments * Assist with customer relationship management ...

Eastern Virginia Medical School

Fiscal Tech

Norfolk, VA · On-site

$48K/yr

Invoicing & Accounts Receivable: Prepare and deliver invoices for SCHSIL services rendered to external clients, coordinating with the work originator or Associate Director to ensure accuracy and ...

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Invoicing Associate information

What are the key skills and qualifications needed to thrive as an Invoicing Associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are Invoicing Associates?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are some common challenges faced by Invoicing Associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

What are the most commonly searched types of Invoicing jobs in Virginia? The most popular types of Invoicing jobs in Virginia are:
Invoicing Associate jobs near you
Sr Associate Clinical Contracts & Budgets

Sr Associate Clinical Contracts & Budgets

Advanced Bio-Logic Solutions Corp

Richmond, VA • Remote

$35 - $39/hr

Other

Posted 18 days ago

Job description

Location: Remote - Richmond, VA (EST preferred)

Employment Type: Contingent Worker (Contract, W2)

Contract Length: 12 months

Compensation: $35/$39 per hour (based on experience)


Summary of the Role

Join a fast-paced global development team supporting obesity therapeutics operations at a big biopharma leader. This highly organized role focuses on coordinating contracting workflows, driving operational efficiency, and supporting internal teams with business and administrative activities. The ideal candidate brings initiative, excellent communication, and takes full ownership of tasks from start to finish.

Key Responsibilities
  • Drive contract workflow processes from request through execution, ensuring timely completion and accurate documentation
  • Work with Responsible Amgen Employee (RAE) in preparing Confidential Disclosure Agreements (CDAs), Fee-For-Service (FFS) agreements, and Purchase Orders (POs)
  • Act as subject matter expert on contracting and invoicing processes for the team
  • Develop, document, and provide training on contracting and invoicing policies and processes
  • Collaborate closely with cross-functional groups including legal, contract operations, and compliance
  • Support business operations: prepare meeting materials, assist with new-hire onboarding, and coordinate team communications
  • Provide comprehensive administrative support: calendar management, oversee team training compliance, and assist with expense reporting and travel booking
  • Organize and help plan internal social events as needed
  • Identify and implement process improvements to drive team efficiency
  • Maintain high engagement and proactive oversight across all assigned areas
Required Experience & Skills
  • Demonstrated problem-solving abilities with creativity, logical thinking, and resilience
  • Strong communication skills: articulate ideas clearly, collaborate with diverse stakeholders, and foster positive relationships
  • High attention to detail and capability to manage multiple priorities simultaneously
  • Proven experience taking ownership of tasks and driving completion with minimal oversight
  • Ability to proactively identify and implement process improvement opportunities
  • Strong computer skills including Microsoft Office Suite, Smartsheet, Microsoft Teams, SharePoint, and OneNote
  • Experience coordinating contracts and/or managing invoicing processes
  • Comfort working in ambiguous situations and adapting quickly to changing priorities
  • Capacity to create process documentation and deliver team training
Preferred Qualifications
  • Experience working with legal, contract operations, or compliance functions in a biotech or pharmaceutical environment
Top 3 Must Have Skills

1. Strong problem-solving and critical thinking abilities; self-sufficient in owning and completing work

2. Excellent communication and relationship-building skills

3. Adaptability and flexibility to navigate change and shifting priorities

Day-to-Day Responsibilities
  • Actively manage and monitor all contract and invoicing activities, providing timely status updates
  • Support team with calendar management, expense reporting, and travel arrangements as needed
  • Assist with business operations such as preparing meeting materials, supporting new team member onboarding, and updating communication platforms
Basic Qualifications
  • Masters degree
  • Bachelors degree and 2 years of experience
  • Associates degree and 6 years of experience
  • High school diploma / GED and 8 years of experience

This posting is for Contingent Worker, not an FTE

Advanced Bio-Logic Solutions logo

About Advanced Bio-Logic Solutions

Sourced by ZipRecruiter

At ABL, we combine our 15 years of staffing experience with our excellent relationships with top-rated companies to find you the perfect career fit. Our long-term client relationships allow us to find and facilitate rewarding engagements for our employees. You can count on ABL to deliver the right career match, whether you are looking for a consulting assignment or a permanent position. In the field of technology, there are many options that might interest a potential consultant. Whether you specialize in software development, design, analysis or support, we have technology career opportunities in the following areas:

Industry

Biotechnology research and development

Company size

1 - 10 Employees

Headquarters location

Westlake Village, CA, US

Year founded

2002

Social media

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