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Entry Level Subcontracts Administrator Jobs (NOW HIRING)

TAPANI, Inc.

Project Engineer (Civil)

Battle Ground, WA · On-site

$23.23 - $34.84/hr

This entry-level role is designed to actively impact project performance and field operations ... subcontractors. * Prepare and finalize quotes and transmit to Project Admin to create work orders ...

TAPANI, Inc.

Project Engineer

Richland, WA · On-site

$23.23 - $34.84/hr

... subcontractors. * Prepare and finalize quotes and transmit to Project Admin to create work orders ... * Entry-level position; prior internship or field experience in construction preferred. Other ...

TAPANI, Inc.

Project Engineer

Caldwell, ID · On-site

$23.23 - $34.84/hr

... subcontractors. * Prepare and finalize quotes and transmit to Project Admin to create work orders ... * Entry-level position; prior internship or field experience in construction preferred. Other ...

Ferguson Construction Company

Accountant

Columbus, OH · On-site

Administer jobs with complex contractual issues independently (e.g. certified payroll reporting ... Track subcontractor lien waivers * Coordinate the billing process with the project team Position ...

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Entry Level Subcontracts Administrator information

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How much do entry level subcontracts administrator jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for entry level subcontracts administrator in the United States is $36.16, according to ZipRecruiter salary data. Most workers in this role earn between $27.88 and $43.75 per hour, depending on experience, location, and employer.

What does an Entry Level Subcontracts Administrator do?

An Entry Level Subcontracts Administrator assists in managing agreements between a company and its suppliers or subcontractors. They help prepare, review, and process subcontracts, ensuring compliance with company policies and applicable regulations. Their responsibilities often include maintaining documentation, tracking project milestones, communicating with vendors, and supporting contract negotiations. This role is typically supervised by more experienced contract managers and provides foundational experience in contract administration.

What is the difference between Entry Level Subcontracts Administrator vs Contract Coordinator?

AspectEntry Level Subcontracts AdministratorContract Coordinator
Required CredentialsAssociate's degree, basic understanding of contractsHigh school diploma or equivalent, some familiarity with contracts
Work EnvironmentOffice setting, supporting procurement and legal teamsOffice setting, assisting with contract documentation and communication
Employer & Industry UsageCommon in construction, government, and manufacturing sectorsUsed across various industries including healthcare, government, and corporate

Both roles involve contract-related tasks, but the Entry Level Subcontracts Administrator typically handles more detailed contract administration and compliance, often requiring some knowledge of procurement processes. The Contract Coordinator focuses more on supporting contract documentation and communication. The Subcontracts Administrator role generally requires a slightly higher level of understanding of contractual terms and industry-specific regulations.

What are the key skills and qualifications needed to thrive as an Entry Level Subcontracts Administrator, and why are they important?

To thrive as an Entry Level Subcontracts Administrator, you need a basic understanding of contract management, procurement processes, and a relevant bachelor's degree such as in business or supply chain management. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Strong attention to detail, organizational abilities, and effective communication skills help you manage documentation and coordinate with vendors and internal teams. These skills ensure accurate contract administration, compliance with regulations, and smooth procurement operations.

What are the most common challenges faced by an Entry Level Subcontracts Administrator, and how can I prepare for them?

Entry Level Subcontracts Administrators often encounter challenges such as managing multiple deadlines, ensuring compliance with contract terms, and coordinating effectively with both internal teams and external vendors. To prepare, it's helpful to develop strong organizational and communication skills, as well as a keen attention to detail when reviewing documents. Familiarizing yourself with procurement procedures and basic contract law will also help you quickly adapt and contribute to your team’s success.
What are the most commonly searched types of Subcontracts Administrator jobs? The most popular types of Subcontracts Administrator jobs are:
Infographic showing various Entry Level Subcontracts Administrator job openings in the United States as of May 2026, with employment types broken down into 91% Full Time, and 9% Contract. Highlights an 94% In-person, 3% Hybrid, and 3% Remote job distribution, with an average salary of $75,218 per year, or $36.2 per hour.

Construction Administrator

Fusion ICS

Washington, DC • On-site

Full-time

Medical, Retirement, PTO

Posted 13 days ago

Job description

Salary: $80,000 - $120,000

About FusionICS, LLC

Fusion is a ServiceDisabled VeteranOwned Small Business (SDVOB) specializing in missioncritical engineering, secure infrastructure, and advanced technical solutions for federal and defense clients. We bring precision, integrity, and deep expertise to some of the nations most complex and sensitive programs.

Our team of highly skilled engineers and technical professionals is dedicated to advancing the future of secure facilities and infrastructure. When you join Fusion, you become part of a collaborative, missionfocused organization that values technical excellence and a steadfast commitment to national security.


Position Summary:

Fusion is seeking an entry-level to mid-level Construction Administrator to provide project administration, compliance assurance, document control, and coordination support for secure construction, renovation, and maintenance projects. This role supports project teams by maintaining construction documentation, coordinating project communications, and helping ensure compliance with contract and documentation requirements. The ideal candidate will possess strong organizational, communication, and administrative skills, and be comfortable working in a fast-paced, client-facing construction environment.


Clearance Requirement

Active Secret security clearance required; Top Secret clearance preferred. Candidates must be able to obtain and maintain any additional customer-required clearances or access authorizations.


Key Responsibilities:

Construction Administration & Documentation Support

  • Maintain and organize construction documentation for multiple concurrent projects
  • Coordinate RFIs, submittals, meeting minutes, compliance logs, and related construction documentation
  • Maintain accurate document control processes, version tracking, and construction records
  • Support preparation and compilation of project closeout documentation and turnover packages
  • Ensure construction records are properly maintained in accordance with project and contract requirements

Project Coordination & Communication

  • Coordinate communication among project managers, engineers, subcontractors, vendors, and stakeholders
  • Schedule and support construction meetings, including preparation of agendas and meeting minutes
  • Track action items, document updates, and project correspondence
  • Assist with distribution of project documentation, reports, and status updates
  • Maintain professional communication with customers and stakeholders within secure project environments


Compliance & Administrative Support

  • Support QA/QC documentation and inspection record management
  • Assist with compliance tracking and reporting activities
  • Support project teams with administrative coordination and day-to-day project support
  • Maintain confidentiality and accuracy while handling sensitive project information

Work Conditions & Physical Requirements

  • Ability towork in high-security environmentsrequiringstrict access controls and security protocols
  • Mixed office and active construction-site environment
  • Work in indoor and outdoor environments, including nearhigh-voltage switchgear and substations
  • Requireslifting/carrying up to 50 lbs, climbing ladders, and working in confined spaces
  • Occasionaltravel to other sites or campusesas needed
  • Onsite position: night or weekend work may be necessary based on construction schedules

Qualifications & Requirements:

Education & Experience

  • Associate degree in Construction Management, Business Administration, Engineering Technology, or related field required; Bachelors degree preferred. Experience may be considered in lieu of degree.
  • At least 2 years of experience in construction administration with demonstrated experience supporting document control, project coordination, field engineering, or related construction support activities
  • Experience supporting federal construction projects, DoD environments, military facilities, or government contractingpreferred

Technical Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience using construction document management or project management platforms such as Procore, e-Builder, Primavera Contract Management, or similar systems preferred
  • Able to read and interpret construction drawings, specifications, and project documentation
  • Familiarity with RFIs, submittals, compliance tracking, contract documentation, and construction administration processes

Soft Skills & Competencies

  • Strong organizational skills and attention to detail
  • Strong verbal and written communication skills
  • Ability to manage multiple assignments and prioritize competing deadlines
  • Strong coordination and collaboration skills in a fast-paced construction environment
  • Ability to maintain professionalism, discretion, and accuracy while handling sensitive or controlled information
  • Comfortable working directly with project teams, subcontractors, customers, and stakeholders in a client-facing environment

Why Work for Fusion?

At Fusion, we believe exceptional work begins with exceptional people. Our teams bring together technical excellence, integrity, and a shared commitment to delivering missioncritical solutions that directly support national security. Here, your expertise has real impact. Youll collaborate with experienced professionals, contribute to meaningful programs, and be part of a supportive smallbusiness culture invested in your growth and success.


What We Offer

  • Medical insurance with a generous employer HSA contribution
  • 401(k) with company match and immediate vesting
  • 15 days of vacation
  • 5 days of sick leave
  • 11 paid federal holidays
  • A missionfocused, supportive smallbusiness culture where your work makes a real impact

FusionICS, LLC is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.