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Conference Associate Jobs (NOW HIRING)

Compass Group

CONFERENCE COORDINATOR

Manhattan, NY · On-site

$27 - $27.50/hr

The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients ... Conference Coordinator/Client Zone Responsibilities: * Deliver a consistent, outstanding customer ...

Fooda

Conference Center Concierge

Boston, MA · On-site

$25 - $27/hr

The Conference Center Concierge & Catering Services Associate is responsible for delivering a high-touch hospitality experience within a corporate conference center. This role supports front desk ...

Fooda

Conference Center Concierge

Boston, MA · On-site

$25 - $27/hr

The Conference Center Concierge & Catering Services Associate is responsible for delivering a high-touch hospitality experience within a corporate conference center. This role supports front desk ...

Compass Group

CONFERENCE SERVICES ATTENDANT

Hoboken, NJ · On-site

$18/hr

* We have an opening for a full time CONFERENCE SERVICES ATTENDANT position. * Location : 221 River ... Associates at ESFM are offered many fantastic benefits. Full-time and part-time positions offer the ...

Hilton Albany

Conference Service Manager

Albany, NY

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Associate's degree preferred * Excellent communication, presentation and listening skills

Hilton Albany

Conference Service Manager

Albany, NY

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Associate's degree preferred * Excellent communication, presentation and listening skills

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a Conference Associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What are Conference Associates?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a Conference Associate, and why are they important?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.
What cities are hiring for Conference Associate jobs? Cities with the most Conference Associate job openings:
What are the most commonly searched types of Conference jobs? The most popular types of Conference jobs are:
What states have the most Conference Associate jobs? States with the most job openings for Conference Associate jobs include:
Conference Associate jobs near you

Conference & Events Coordinator

The Lockwood Group, LLC

Austin, TX • On-site, Remote

Full-time

Posted 16 days ago

Job description

About IDEOlogy Health:
IDEOlogy Health is a privately held medical media & education company in the United States and we're changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the "go-to" resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with.
The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.
Description: Reporting to the Conference & Events Manager, the Conference & Events Coordinator assists with coordinating and executing various aspects of the company's medical education conferences. In addition, the Conference & Events Coordinator assists with additional in-person, hybrid, and virtual events as assigned. This highly visible position will require full-cycle project management and event planning skills.
Responsibilities: (Conferences)
  • Ensures successful execution of various assigned conference initiatives to include room setups, food and beverage, audio visual, room block management, registration, and sponsor coordination
  • Serves as liaison with hotels for submitting room lists and monitoring weekly room pickup reports
  • Sources and negotiates with vendors and suppliers for attendee promotional items
  • Assists with coordinating faculty participation to include confirming registration, travel, hotel accommodations and other presentation logistics as needed
  • Communicates and disseminates event related Information to sponsors and exhibitors
  • Assists with managing sponsor and exhibitor participation, informs sponsors and exhibitors of deadlines, and coordinates the production of sponsor related deliverables
  • Assists with managing the production and onsite execution of conference signage and sponsor branding elements, ensuring a polished, professional brand presence
  • Collaborates with various departments and stakeholders to gather pertinent event details and participates in weekly meetings to provide updates and disseminate crucial information throughout the planning process
  • Effectively utilizes internal organizational tools to manage and track event project timelines and related tasks
  • Demonstrates responsive and thoughtful white-glove service to event attendees, faculty, and sponsors
  • Reviews conference-related documents and correspondence for consistency
  • Assists with creating onsite internal and external logistical documents such as Know Before You Go, Staffing Guides, and event planning SOPs
  • Supports tactical preparation and implementation of conference activities such as preparing name badges and registration lists, assembling conference materials, and assisting with onsite event execution

Responsibilities: (Non-Conference Related Events)
  • Manages the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication
  • Oversees the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, shipping of materials, and creation of required event logistics documents
  • Provides leadership and demonstrates strong communication and project management skills as part of a cross functional team

What we Offer!
We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you're one who can see the million shades of green in a field of grass, one who doesn't sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you.
Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people's ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat.
If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.
Position Requirements:
  • Bachelor's Degree with at least 1-2 years of proven experience in a similar role
  • Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple high-priority projects simultaneously
  • Experience managing third-party vendors and suppliers, negotiating contracts, and ensuring services align with event requirements
  • Exceptional attention to detail and strong organizational skills are a must
  • Excellent written and verbal communication skills with the ability to collaborate effectively with internal and external stakeholders
  • Demonstrates effectiveness and flexibility with changing environments, responsibilities, and the prioritization of tasks
  • Works well under pressure and can remain calm and professional during the planning stage as well as the onsite execution of events
  • Displays critical thinking and strategy to resolve logistical issues
  • Comfortable in a small office environment that requires both collaboration and the ability to work independently
  • Proven ability to Interact effectively, diplomatically, and maturely In this crucial and highly accountable position
  • Proficient in all Microsoft Products, Zoom, Survicate, Slido, and Asana preferred
  • Travel about 30-40% annually for events and other company functions to assist In production of events and supervise vendor related logistics

Physical Demands & Work Environment:
  • Exerting up to 30 pounds of force occasionally to lift, carry, pull, or otherwise move objects
  • Walk and stand for extended periods of time, especially at events
  • Able to bend, twist, and reach especially during events
  • Flexibility to travel and work occasional evenings and weekends as events require
  • Hybrid work environment requiring candidate to be located in the greater Austin area

EOE STATEMENT
IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed "At Will." This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

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