Salary: $19.97 - $21.19 Hourly
Location : Waco, TX, TX
Job Type: Full-Time
Department: J P - PRECINCT 5
Opening Date: 05/15/2026
Closing Date: 8/15/2026 5:00 PM Central
FLSA: Non-Exempt
Position Summary Under general supervision, the Justice Clerk performs a variety of administrative and accounting support functions for the Justice of the Peace Office. The Justice Clerk performs a variety of clerical procedures following prescribed procedures and assists in revenue and bookkeeping services for the office of the Justice of the Peace. The work involves preparing and processing forms and orders involving the filing and disposition of civil claims, and criminal and traffic cases, as well as accepting cash and checks and issuing receipts on a daily basis. This position affects the accuracy, reliability and acceptability of further processes and services.
Essential Functions- Prepares and processes forms and orders for civil claims, and criminal and traffic cases. These cases may include hot check cases, nuisance violations, evictions, animal control, alcoholic beverage commission cases and school truancy cases
- Sets court dates, hearing and trials, including jury trials and notifies parties of scheduled settings
- Coordinates court dates with attorneys, police officers, jury office, and all other parties involved
- Prepares and processes a variety of official documents such as citations, judgments, warrants, complaints, affidavits, routine reports, subpoenas, notices, jury lists and form letters
- Assists the public in person and on the telephone, explaining procedures, fines and forms, and responding to inquiries on case status without providing legal advice
- Collects and receipts all revenues both hand delivered and mailed such as fines and fees
- Performs bookkeeping functions such as collecting fees and fines, issuing receipts, issuing restitution payment, reconciling cash receipts and preparing bank deposits
- Acts as liaison between judges, defendants, officers, and attorneys
- Transfers cases to other courts as necessary, and filing appeals with the County or District Clerk's office
- Issues summons or subpoenas to all parties involved in cases, including officers, witnesses, and defendants, as needed
- Assists Judge as necessary, including providing information concerning fines and filing fees, determining eligibility requirements of those who want to take driver safety course, and establishing payment schedules for fines under the direction of the Judge
- Performs receptionist duties, which involve greeting customers, answering telephones, taking messages and making appointments and reservations, receiving and date-stamps incoming mail
- Will be required to attend continuing legal education classes
- Regular attendance and timeliness are required
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Minimum Requirements EDUCATION:Required: - High school graduation or GED
Preferred: - Associate's degree in Criminal Justice, Public Administration, Business Administration or related field
SKILLS ~ EXPERIENCE:Required: - 1 year of responsible clerical experience preferably with legal procedures, terminology, the court system, or customer service experience
- Type accurately at a speed of at least 45 words per minute
- Good knowledge of court clerk procedures and processes
- Ability to exhibit a high level of confidentiality and integrity while handling sensitive matters
- Strong organizational skills and proven ability to maintain accurate, detailed records
- Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems
- Keen attention to detail; careful and accurate data entry
- Knowledge of basic arithmetic, algebra and statistics including add, subtract, multiply, divide, interest, decimals and percentages
- Exceptional skill in establishing and maintaining effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public
- General skill in operating standard office equipment such as personal computers, calculators, and telephones
- General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook
- Maintain appropriate necessary certifications
Preferred: - (BILINGUAL) Fluent Spanish speaking, reading and writing with excellent communication
- Knowledge of McLennan County Justice Court regulations, policies, and procedures
- Knowledge of federal, state and local laws related to traffic, criminal procedure, civil procedure, family code, penal code and juvenile laws
DISCLAIMER: McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.
Supplemental Information All Employees o Must be committed to achieving excellence in assigned duties, always in service of the county and community
o Must have ability to earn and keep the trust of fellow employees and the community at large
o Must be approachable and ready to help fellow employees and the general public
ENVIRONMENTAL FACTORS: Continuous indoor activity, and some contact with persons accused or convicted of crimes.
PHYSICAL DEMAND REQUIREMENTS: Prolonged reading, visual examination of documents; sitting, standing, filing, walking, and bending in the performance of daily activities. Continuous work at desk and computer terminal. Must be able to lift 25 pounds.
HOURS / SPECIAL CONDITIONS: Work outside the normal office hours (Monday - Friday, 8 a.m. to 5 p.m.) may be required on rare occasion
McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.
McLennan County offers a full range of employee benefit programs for eligible employees and their families. These programs include group health plans for medical with an option to open a Health Saving Account (HSA) with a County-paid contribution of $2000 over a year. We offer dental and vision coverage, an Employee Assistance Program (EAP), life and long & short term disability insurance, flexible spending accounts for health care and dependent care accounts. Employees participate in the Texas County & District Retirement System (TCDRS) with a $2.50 County match for every $1.00 of employee contribution. In addition to these benefits we offer 12 paid holidays and a free gym membership program for health plan participants.
*Note: These benefits are for full time McLennan County employees only. Part time Mclennan County employees are only eligible to participate in the Retirement System. Community Supervision and Corrections Department (CSCD) employees recieve a different benefit package through the state.
