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What Is a Real Estate Assistant and How to Become One

What Does a Real Estate Assistant Do?

Real Estate Assistants provide administrative support to a Real Estate Agent or Broker. Some Real Estate Assistant duties vary based on whether you are a licensed professional. Common duties of an unlicensed Real Estate Assistant include posting property listings, filing documents, greeting clients, answering the phone, and assisting with property closings. A licensed Real Estate Assistant typically has increased responsibilities and are qualified to relieve the agent or broker of major duties, like assisting with closings and co-managing open houses.

How to Become a Real Estate Assistant

You can become a Real Estate Assistant by earning an associate degree or certificate in business or real estate studies. Focus your coursework in administrative support, real estate, and property management. If possible, gain professional experience in a real estate office, reporting directly to a Real Estate Agent or Broker. Review state requirements for real estate licensure. Typically, you are required to complete a state-mandated exam along with an application for licensure to become a licensed Real Estate Assistant.

How to Be a Good Real Estate Assistant

Real Estate Assistants aid Real Estate Agents in locating properties for clients. To excel in this role, Real Estate Assistants must be good active listeners. In addition to active listening, Real Estate Assistants must be well-organized, punctual, and professional. The most efficient Real Estate Assistants stay abreast of changes in real estate and property trends, are great at meeting the needs of clients, and have well-developed interpersonal skills and business acumen.

Real Estate Assistant Job Description Sample

With this Real Estate Assistant job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Real Estate Assistant role.

Job Summary

Our agency is looking to add a Real Estate Assistant to our staff. In this role, you provide administrative support to our agents and other office staff. You must have excellent communication and organizational skills. Experience in an office environment, especially in residential or commercial real estate, is beneficial. Familiarity with real estate transactions and processes, such as getting lease agreements signed and hiring third party contractors, is a plus. This is a great opportunity for you to gain experience in the real estate industry.

Duties and Responsibilities

  • Answer phones and manage the reception desk
  • Maintain appointment calendars for agents and managers
  • Greet clients as they come to meet with agents
  • File and maintain all necessary documents for the office
  • Follow up with potential clients
  • Help get properties ready for viewings and open houses
  • Post active property listings from our database on our social media accounts

Requirements and Qualifications

  • High school diploma or equivalent; associate degree preferred
  • Office and customer service experience
  • Strong communication and organizational skills
  • Proficiency with office and scheduling software
  • Flexible schedule