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Office Coordinator

Office Coordinator Must-Have Resume Skills and Keywords

Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for an Office Coordinator position? Of course continuing to gain experience working as an Office Coordinator may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Office Coordinator and making sure your resume reflects your experience properly. In order to do so, you’ll want to know that employers commonly feature Office Administration and Receptionist as the most prominent terms in their Office Coordinator job descriptions, yet those who have held the position of Office Coordinator and list it on their resume indicate Invoicing and Vendor Management more predominantly. Do you know what you would list? We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Office Coordinator jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Office Coordinator or to advance your career into beyond this role.

Top Skills Mentioned in Job Descriptions

Top
10
Job Skills
Employers require a broad range of skills and qualifications in their descriptions of Office Coordinator positions. The top three keywords make up 40.57% of the total set of top terms. Look to the Resume Checklist below to see how Office Administration, Receptionist, and Data Entry shares stack up against the share from resumes. Outlook, Vendor Management and Answer Phones represent an additionally healthy share of the employer Office Coordinator job postings with their combined total of 30.28%. At 29.15%, Invoicing, Calendaring, Scanning, and File Systems appear far less frequently, but are still a significant portion of the 10 top Office Coordinator skills and requirements according to employers.

Top Skills Mentioned in Resumes

Top
10
Job Skills
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Office Coordinator positions. The top three keywords represent 38.76% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Invoicing, Vendor Management, and Receptionist match up to employer job descriptions. Data Entry, Outlook, and Answer Phones represent a very decent share of skills found on resumes for Office Coordinator with 29.95% of the total. At 31.29%, Calendaring, Accounts Payable, Database, and Reconciling appear far less frequently, but are still a significant portion of the 10 top Office Coordinator skills and qualifications found on resumes.

Most Important Skills Required to Be an Office Coordinator as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Office Coordinator job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Office Coordinator on their resumes.
Top Office Coordinator Skills
Skills Required by Employers Share
Office Administration 13.71%
Receptionist 13.43%
Data Entry 13.43%
Outlook 10.95%
Vendor Management 10.38%
Answer Phones 8.95%
Invoicing 8.38%
Calendaring 7.43%
Scanning 6.86%
File Systems 6.48%
Skills Listed by Employees Share
Invoicing 13.70%
Vendor Management 13.29%
Receptionist 11.77%
Data Entry 11.54%
Outlook 9.44%
Answer Phones 8.97%
Calendaring 8.27%
Accounts Payable 7.83%
Database 7.80%
Reconciling 7.39%

Office Coordinator Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Office Coordinator positions. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Office Coordinator job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Office Coordinator Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Phone Skills
Office Administration
Employer job listings frequently list Phone Skills or Office Administration as requirements in Office Coordinator job descriptions; however, candidates mention them far less frequently on their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Office Coordinator position may help you stand out more to hiring managers.
Common Keywords on Office Coordinator Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
File Systems
Recruiting
Catering Experience
Data Entry
Outlook
Receptionist
Scanning
Answer Phones
Calendaring
Both employer job listings and resumes from people who’ve held the position of Office Coordinator tend to always include skills and requirements found in this list. Whether you’ve only got File Systems, Recruiting, Catering Experience, Data Entry, Outlook, Receptionist, Scanning, Answer Phones or Calendaring in your background and experience, make sure to highlight the term prominently on your resume. As a candidate you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as an Office Coordinator.
Uncommon Keywords on Office Coordinator Job Descriptions
Job Descriptions
Resumes
25%
50%
75%
100%
Vendor Management
Front Office
Office Management
Invoicing
Accounts Payable
Social Media
Account Receivables
QuickBooks Software
Database
Secretarial
Human Resources Experience
Hospital
Deposits
Employer job listings rarely list Vendor Management, Front Office, Office Management, Invoicing, Accounts Payable, Social Media, Account Receivables, QuickBooks Software, Database, Secretarial, Human Resources Experience, Hospital or Deposits as important skills or qualifications in Office Coordinator job descriptions. Nevertheless, candidates mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Office Coordinator position may go unnoticed or even discounted by hiring managers.

FAQs about Office Coordinator Skills and Resume Keywords

What are the most important Office Coordinator job skills to have on my resume?

The most common important skills required by employers are File Systems, Recruiting, Catering Experience, Data Entry, Outlook, Receptionist and Scanning. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a position as an Office Coordinator, suggesting that having these keywords on a resume are important for success as an Office Coordinator. Additionally, employer Office Coordinator job descriptions list Phone Skills as a desirable experience, even though Phone Skills appears 2.32 times less on resumes, suggesting that it's worth considering including this keyword if you possess the experience.

What are the least important Office Coordinator job skills to have on my resume?

Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like Vendor Management, Front Office, Office Management, Invoicing, Accounts Payable, Social Media and Account Receivables may be something to reconsider. These 7 terms appear 2.25, 2.29, 2.62, 2.87, 2.89, 2.93 and 3.22 times less frequently, respectively, than in job descriptions for an Office Coordinator position. This implies that highlighting any of these keywords on your resume may not be a great way to impress a potential employer.

How do I make sure my resume has all of the right keywords for an Office Coordinator position?

Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Office Coordinator. Make sure to include a strong showing for the following keywords on your resume:
  • File Systems
  • Recruiting
  • Catering Experience
  • Data Entry
  • Outlook
  • Receptionist
  • Scanning
  • Answer Phones
  • Calendaring
Additionally employers frequently list the following as desirable qualities in an Office Coordinator candidate, but they are far less common on most resumes:
  • Phone Skills
  • Office Administration
Finally people who held the position of an Office Coordinator and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Office Coordinator application:
  • Vendor Management
  • Front Office
  • Office Management
  • Invoicing
  • Accounts Payable
  • Social Media
  • Account Receivables
  • QuickBooks Software
  • Database
  • Secretarial
  • Human Resources Experience
  • Hospital
  • Deposits

Before applying for an Office Coordinator job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Office Coordinator. Get started on your journey with a new ZipRecruiter Profile today!

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