Administrative Assistance Must-Have Resume Skills and Keywords
Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for an Administrative Assistance position? Of course continuing to gain experience working as an Administrative Assistance may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Administrative Assistance and making sure your resume reflects your experience properly.
We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Administrative Assistance jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Administrative Assistance or to advance your career into beyond this role.
Employers require a broad range of skills and qualifications in their descriptions of Administrative Assistance positions. The top three keywords make up 48.86% of the total set of top terms. Look to the Resume Checklist below to see how Admin Assistant, Communication Skills, and Scheduling shares stack up against the share from resumes. MS Office, Multi Tasking and Detail Oriented represent an additionally healthy share of the employer Administrative Assistance job postings with their combined total of 25.91%. At 25.24%, Travel Arrangements, Reservation Management, Data Entry, and Airplane Experience appear far less frequently, but are still a significant portion of the 10 top Administrative Assistance skills and requirements according to employers.
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Administrative Assistance positions. The top three keywords represent 46.79% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Admin Assistant, Customer Service, and Microsoft Excel match up to employer job descriptions. Scheduling, Data Entry, and MS Office represent a very decent share of skills found on resumes for Administrative Assistance with 27.66% of the total. At 25.54%, Invoicing, Communication Skills, Receptionist, and English Speaking appear far less frequently, but are still a significant portion of the 10 top Administrative Assistance skills and qualifications found on resumes.
Here is a simple table of the top 10 skills and qualifications as listed by employers in Administrative Assistance job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Administrative Assistance on their resumes.
Top Administrative Assistance Skills
|Skills Required by Employers
|Skills Listed by Employees
Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Administrative Assistance positions. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Administrative Assistance job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Administrative Assistance Resumes
Employer job listings tend to list Airplane Experience or Travel Arrangements as requirements in Administrative Assistance job descriptions; however, candidates mention them far less frequently on their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Assistance position may help you stand out more to hiring managers.
Common Keywords on Administrative Assistance Resumes
Both employer job listings and resumes from people who’ve held the position of Administrative Assistance tend to always include skills and requirements found in this list. Whether you’ve only got Reservation Management, File Systems, Multi Tasking, Communication Skills, Detail Oriented, Admin Assistant, Scheduling, MS Office or Scanning in your background and experience, make sure to highlight the term prominently on your resume. As a candidate you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as an Administrative Assistance.
Uncommon Keywords on Administrative Assistance Job Descriptions
Employer job listings infrequently list English Speaking, Clerical Skills, Invoicing, Calendaring, Outlook, Data Entry, Administrative Support, Vendor Management, Answering Phones or Database as important skills or qualifications in Administrative Assistance job descriptions. Nevertheless, candidates mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Assistance position may go unnoticed or even discounted by hiring managers.
The most common important skills required by employers are Reservation Management, File Systems, Multi Tasking, Communication Skills, Detail Oriented, Admin Assistant and Scheduling. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a position as an Administrative Assistance, suggesting that having these keywords on a resume are important for success as an Administrative Assistance. Additionally, employer Administrative Assistance job descriptions list Airplane Experience as a desirable experience, even though Airplane Experience appears 6.04 times less on resumes, suggesting that it's worth considering including this skill if you possess the experience.
Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like English Speaking, Clerical Skills, Invoicing, Calendaring, Outlook, Data Entry and Administrative Support may be something to reconsider. These 7 terms appear 2.67, 2.90, 2.98, 2.98, 3.01, 3.07 and 3.64 times less frequently, respectively, than in job descriptions for an Administrative Assistance role. This implies that highlighting any of these keywords on your resume may not be a great way to get noticed by a potential employer.
Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Administrative Assistance. Make sure to include a strong showing for the following keywords on your resume:
- Reservation Management
- File Systems
- Multi Tasking
- Communication Skills
- Detail Oriented
- Admin Assistant
- MS Office
Additionally employers frequently list the following as desirable qualities in an Administrative Assistance candidate, but they are far less common on most resumes:
- Airplane Experience
- Travel Arrangements
Finally people who held the position of an Administrative Assistance and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Administrative Assistance application:
- English Speaking
- Clerical Skills
- Data Entry
- Administrative Support
- Vendor Management
- Answering Phones
At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Administrative Assistance. Get started on your journey with a new ZipRecruiter Profile today!