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What Is an Accounts Receivable Specialist and How to Become One

What Is an Accounts Receivable Specialist and How to Become One Image

What Does an Accounts Receivable Specialist Do?

As an accounts receivable specialist, your responsibilities and duties include overseeing bookkeeping and accounting work associated with incoming payments. You perform general bookkeeping duties, such as updating posts in the accounting software logs, reconciling accounts on a regular basis, making deposits, recording all cash receipts, and distributing customer invoices to ensure that receivables are collected in a timely manner. You report to the accounts receivable manager and function as part of the accounts receivable accounting team. Your main priority is to maintain an organized and streamlined accounting system. You may also provide additional support to management during audits or another busy time.

How to Become an Accounts Receivable Specialist

To become an accounts receivable specialist, you need accounting skills and knowledge of commonly used industry bookkeeping software such as Intuit Quickbooks and Microsoft Excel. The minimum qualifications for this position include a high school diploma, but most employers prefer a postsecondary certificate in bookkeeping or an associate or bachelor’s degree in accounting. Since your duties and responsibilities involve verifying invoice payments, you may need to communicate with vendors to collect payments and compensation.

Accounts Receivable Specialist Job Description Sample

With this Accounts Receivable specialist job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember though, every employer is different and each will have unique qualifications when they hire for their Accounts Receivable specialist position.


Our team is looking for an Accounts Receivable specialist to help manage invoicing, collections, and deposits. In addition to reconciling accounts, your responsibilities include data entry tasks and ensuring compliance with financial regulations. You must feel comfortable reaching out to customers for past due payments, setting up new accounts, and resolving disputed challenges. Bilingual applicants with previous experience in accounts receivable or accounts payable are preferred.

Duties and Responsibilities

  • Review invoices for accuracy
  • Send invoices to customers and clients
  • Process payments
  • Reach out to customers who have past due payments
  • Resolve disputed charges
  • Set up new accounts
  • Maintain customer files and record payment information
  • Data Entry

Requirements and Qualifications

  • High school diploma or GED certificate
  • Bachelor’s degree in finance or accounting preferred
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Previous experience in accounts payable or receivable a plus
  • Bilingual communication skills a plus
  • Customer service skills