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What Is an Accounting Administrative Assistant and How to Become One

What Does an Accounting Administrative Assistant Do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

How to Become an Accounting Administrative Assistant

The primary qualifications for getting a job as an accounting administrative assistant are a bachelor's degree in a relevant field and knowledge of bookkeeping procedures. This may be an entry-level role, so employers may not require prior experience. However, hands-on experience with accounting software or a prior position in an administrative setting is helpful. To excel in this role, you need strong organizational, clerical, and time management skills, as well as keen attention to detail.

Accounting Administrative Assistant Job Description Sample

With this Accounting Administrative Assistant job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Accounting Administrative Assistant role.

Job Summary

We are looking for an Accounting Administrative Assistant to provide support to our accountants. You will field phone calls and emails, process and file paperwork, and maintain relationships with our vendors. When necessary, you will also assist with payroll and accounts reconciliation. We prefer candidates who have a bachelor's degree in accounting, but we are willing to consider those without a degree who have extensive administrative experience. This position requires excellent communication, organizational, and time management skills.

Duties and Responsibilities

  • Answer phones and emails from clients and vendors
  • Send out invoices and settle accounts with vendors
  • Keep track of spending
  • Create regular spending reports
  • Maintain files of bills and invoices

Requirements and Qualifications

  • Bachelor's degree in accounting (preferred)
  • Bookkeeping experience is a plus
  • Administrative office experience
  • Excellent organizational and communication skills